Where to Submit Data...

Send to RPC (Houston) for credentialing	Send to ITC (St. Louis) for credentialing and all PBI cases
Knowledge Assessment Form (can be done online) PBI Facility Questionaire (can be done online) Hardcopy of treatment plan, summary form, color isodoses	Digital Treatment Planning Data (submitted by FTP or on media) Digital Data Submission Information (DDSI) Form (can be done online) Color isodoses (can send as JPEGs via email or hardcopy by mail) Email stating FTP sent with study number and case number

Please note: This protocol was revised in June 2006: verification and prescription images are no longer to be sent to the ITC in St. Louis. These images/films are now to be maintained by participating institutions and made available upon request.

• Credentialing Requirements


Each Radiation Oncologist and Physicist team must complete the credentialing process before a patient can be placed on the protocol. (See Section 5.1 of the protocol.) Once the team has met the minimum requirements for credentialing, a letter will be sent to the Radiation Oncologist from NSABP informing them that they have successfully completed the credentialing process and can begin placing patients on the study.

Each Radiation Oncologist and Physicist team at an institution must complete the PBI QA Knowledge Assessment and Facility Questionnaires and complete the benchmark case for each PBI technique for which the institution wants to be credentialed. (Note: If a Radiation Oncologist at the same institution has been credentialed previously, then all subsequent Radiation Oncologists need ONLY to complete the PBI QA Knowledge Assessment Questionnaire and Sections I and II of the PBI Facility Questionnaire.)


• Questionnaires:
  • PBI QA Knowledge Assessment Questionnaire
  • PBI Facility Questionnaire


• Benchmark Cases: For each PBI technique (3D CRT, MammoSite or Multi-Catheter) for which an institution would like to be credentialed, the specific benchmark case must be planned per protocol and submitted electronically to the ITC (see below on How to Submit Digital Data). A completed PBI Data Summary Form, available from the RPC (713-745-8989), must be completed and a hard copy of the plan, including isodose lines, must also be mailed to the RPC at: 7515 S Main Street, Suite 300, Houston, TX 77030.
  
  Click on one of the treatment planning systems listed below to download the appropriate CT image/Contour data set:
  • Philips Pinnacle
  • CMS XiO
  • Nucletron Plato
  • All other treatment planning systems


• How to Submit Digital Data


Digital data for PBI credentialing (benchmark cases) as well as ALL PBI protocol cases are to be submitted to the Image-guided Therapy QA Center (ITC) using either DICOM or RTOG Data Exchange format. The ITC will process these data and make them available for review by study chairs (or designates), the RPC, and the RTOG HQ Dosimetry Group. For further information and to obtain an FTP account for submitting data, please contact the ITC (314-747-5415 or itc@wustl.edu).


• Checklist for Digital Data Submission to the ITC
• Digital Data Submission Procedures
• HDR Digital Data Export for Nucletron Users (provided courtesy of UCSF) PDF (1.7Mb) DOC (3.2Mb)
• Digital Data Submission Information (DDSI) Form
• ATC Compliant Treatment Planning Systems


• For further information, contact ITC (314-747-5415 or itc@wustl.edu)


• PBI Workshop Slides from RTOG Meeting, 1/22/2005, Phoenix, AZ
• QA Scoring Criteria - Updated 7/8/2005 (PDF)
• Structure Names (rev. 2/16/2005)
• Protocol Text and Consent Form - Updated 3/7/2011 (PDF)

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